Virtual board and remote work meeting appear to be here for the long haul, because the pandemic has forced businesses to change their working practices. The flexibility of a digital meeting allows for attendees to participate without having to consider the travel restrictions or quarantine period in addition to reducing expenses from hotels and flights.

Online meetings are simple to set up and have become common among mission-driven organizations that are looking to maintain their communication despite the COVID-19 Crisis. But, it’s essential to be aware of the pitfalls associated with digital meetings so you can avoid them and ensure your online board meetings are as effective as possible.

The most important aspect to consider is the software platform you use for your hybrid or virtual board meetings. Select a platform with the Waiting Room feature that guards your meeting from participants who are not authorized and only allows people who have been invited by the host or co-host. Give training to your board members so that they are familiar with the technology.

Encourage your board members, to utilize a headset or speakerphone for the duration of meetings. Also encourage them to clear and organize their home office to make it appear more camera-ready. Remove personal photos and distracting items. Also, remind them to sit in a chair and not on the bed or on their couch and this will help to appear more professional and professional at the time of the meeting. Encourage them to speak up at the beginning of the session so that everyone can hear and the meeting starts on positive note.